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Corporate events are always a big deal, no matter the reason. Maybe you’re planning a public event as a promotional tool or for customers of a business you work with. Or, maybe you’re trying to prevent employee burnout by doing something fun for your workers.
Whatever the case, it’s important to keep everyone safe during a big event.
You’ll undoubtedly have a lot of other things on your plate to make sure the event goes off without a hitch, but safety should always be a top priority for the public, and your employees.
So, what can you do to make sure your event is a success while ensuring everyone’s safety and security? Let’s look at a few tips.
Stay Organized
Organizing every last detail of your event is crucial when it comes to safety. That starts with choosing a reliable venue, in a safe neighborhood. You’ll also want to make sure the venue is ADA compliant, so everyone can safely enjoy your event.
Working with vendors, making sure invitations have been sent out on time, and even working with on-site security ahead of time can help to ensure that everyone remains safe and looked after. It can also be a good idea to use crew scheduling software to get the right people on-staff for your event. This kind of software makes sure everyone is on board with when they’ll be working, what their responsibilities will be, and will allow you to communicate with them as needed.
Don’t Make Last-Minute Changes
One of the biggest reasons for being as organized as possible is to avoid the “last minute change”. While it’s important to be flexible (because things happen!), don’t make sudden changes at the last possible moment just because you think something could be better or different.
Last-minute changes tend to cause confusion and miscommunication, and they can lead to missteps and accidents. Not only can it make your corporate event look less-than-professional, but some changes could even put people at risk if they’re not sure what’s going on.
Have a Tactical Plan in Place
There are some things that are simply out of your control that could threaten your event. Things like weather, technical difficulties, or even a local traffic accident making vendors late can all throw a hitch in your plans.
The most important thing you can do is to have a backup plan for keeping people safe. If severe weather is threatening your event, it’s a good idea to have a backup location for people to safely stay. If something breaks, keep people away from it, and keep yourself safe by purchasing liability insurance for the event.
At the end of the day, you might experience some backlash from the individuals who were upset about their good time getting ruined, but you can take comfort in knowing you did what you could to keep them secure.
If you’re planning a corporate event of any kind, make sure you have the right people on your crew, the organizational skills to pull it off, and that you make safety your largest priority for everyone involved. When you’re able to do those things, you can actually find the time to enjoy your event, rather than stressing over it.